Executive Assistant

  • Looking to join a great team where you can really add value?
  • Friendly and collaborative culture
  • Newly created Executive support role offering autonomy and ownership

We’re growing! Evolving business needs, and an internal promotion means we’re now looking for an experienced Executive Assistant to join our team, working closely with the Business Manager and Project Directors to establish and take ownership in this business critical role! An experienced and professional EA, you’ll be a true “supporter” who thrives in an environment where your work directly makes a difference to your team.

ABOUT US

The Building Intelligence Group (TBIG) is a privately owned company of project management specialists. We have a proud legacy of partnership with some of New Zealand’s greatest companies and institutions over our 30 year history.

TBIG’s talented team of 75+ staff works across eight New Zealand offices. With a diverse range of clients, we oversee engaging and challenging projects where we really add value. Our projects are interesting, we value our people, and we offer great career opportunities for motivated and dedicated staff.

ABOUT THE ROLE

Working closely with the Business Manager and Project Directors, the Business Support – EA has overall responsibility for the day to day operation of the Wellington office.  This role works closely with the Branch Administrator ensuring that all admin functions work seamlessly in the business.

This is a busy role based in our modern, open plan Wellington office, which is located centrally in the Spark building on Willis Street.

This is a really autonomous role with plenty of challenges – you’ll be the sort of person who loves to roll up your sleeves and get stuck in! We have an open and really inclusive team environment. This position forms part of our national admin team, meaning you’ll be supported by a fantastic group of admin professionals across the country.

No two days are the same in this business, so you’ll thrive in a position where you have lots of variety. This will include supporting the Branch Manager and team with reporting, proposals, CRM management, preparation of monthly Management/Board reports, IT troubleshooting, invoicing processes, HR support, event management and networking, and many other key tasks that keep our senior team functioning at full speed.

ABOUT YOU

A strong communicator and capable senior Administrator or EA, you’ll work best in an environment where you have the opportunity to partner with our team and other key stakeholders.

You’ll be:

  • a confident and advanced user of the MS Office suite, particularly Excel
  • experienced in providing support to multiple people in a busy environment
  • IT savvy, a capable trouble-shooter
  • highly organised and proactive, able to show strong initiative
  • comfortable preparing management /board reports
  • a down to earth individual with a common sense, solutions focused approach
  • keen to actively participate in our social committee, as well as external networking

This is a busy role where you’ll work autonomously to manage your own workload and juggle competing priorities. You’ll be motivated to add value and help continue to drive the business forward.

WHAT’S LIFE LIKE @ TBIG?

We’re a dynamic team of professionals who love what we do! 100% NZ owned by our staff and management team, we’re proud of the collaborative and supportive people culture we’ve developed in line with our values. We provide lots of personal and professional growth opportunities, encouraging our people to be well rounded both in and out of the office. You’ll find we also enjoy a good laugh, and have a friendly and down to earth working environment.

This role will suit if you are a collaborator who is keen to join a team where your work is truly valued!

To enquire or make an application, please contact Kathryn Granger, Talent Acquisition Manager.
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